Spring National Data Upload Process

Friday, February 24, 2017

Please mark your calendars for the Spring National Data Upload Process for all RHY grantees active in FY 2017. The upload process will start on May 8, 2017 and conclude on May 26, 2017. During the upload process, you will be responsible for uploading your RHY-HMIS data from HMIS to the RhyPoint repository for the reporting period of October 1, 2016 - March 31, 2017.

During the upload process, all current FY 2017 RHY grantees will be expected to upload their RHY-HMIS data to RhyPoint, the national RHY-HMIS data repository, for the reporting period of October 1, 2016 - March 31, 2017. Your program should currently be using HMIS to enter youth data, according to the standards found in the HMIS Data Standards Manual (published August 2016) and the RHY Program HMIS Manual (published December 2016). The RHY Program HMIS Manual is intended to clarify the information found in the HMIS manual specific to RHY grantees. Additional information about RHY-HMIS may be found at: https://www.rhyttac.net/technical-assistance/rhymis-hmis.

To enable the upload process, your organization will need to identify one person per grant to upload the data into the RhyPoint repository. Additional users may receive a data completeness/quality report summarizing the data you had uploaded, but only one person should log in to RhyPoint to perform the upload. You will receive an e-mail from your Federal Project Officer requesting the name and contact information for the person responsible for the upload per grant. 

Special Notice to BCP Grantees: BCP grantees which provide services to youth who do not stay in a shelter overnight need to collect the data in a "BCP-prevention" project in HMIS. This includes street-based services, home-based services for families with youth at risk of separation from the family, and drug abuse education and prevention services that are supported through RHY grant funding. If your program offers these kinds of services and is not collecting data in HMIS in a separate "BCP-prevention" project, please contact your HMIS lead and request to have a prevention project set-up as soon as possible. These data is crucial to understanding the full extent of services offered by BCP grantees.

FYSB plans to provide an in-depth training webinar on the upcoming upload process in April and additional written guidance prior to the upload. In addition, FYSB will provide additional training webinars for each program type (SOP, BCP, and TLP/MGH) to provide additional guidance on the RHY-HMIS data collection process.

For any questions or issues related to the RHY grant program data reporting requirements, please contact your Federal Project Officer or the RHY-HMIS help desk at rhymis@acf.hhs.gov

For any issues related to your HMIS software, please contact your HMIS lead for assistance.


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