RHY News

Preparing for Spring 2017 RHY-HMIS Upload

Training Webinar: Wednesday, April 26, 2 p.m. - 3 p.m. EDT

A recording, slide deck, and FAQ will be available to grantees after the webinar.

Who should attend:  Program and/or other staff from FYSB's RHY grantee agencies that are responsible for submitting RHY data extracted from HMIS. HMIS leads and/or System Administrators are encouraged to join as well. We recommend up to two participants per grantee participate in this webinar. Space is limited, so it's important to register promptly.

Who is presenting:  The lead presenters are FYSB/HHS staff overseeing the RHY-HMIS program along with RHYMIS technical assistance (TA) providers from AIR and Bowman Systems.

What it is:  This one-hour webinar will provide an overview on how/what/and why we collect RHY data, expectations for the Spring 2017 upload, RHYPoint login process and data quality reports, and how to access TA. Specifically the webinar will address:

Overview of RHY-HMIS data collection to date

  • Review of required tasks for grantees and HMIS vendors
  • April 2017 testing period for HMIS vendors
  • Data Quality (Reports and Best Practices)
  • On-line RHY-HMIS TA Service Desk
  • Demonstration of how to upload data and check for data quality
  • New available RHY-HMIS TA resources

When is it:  Wednesday, April 26, 2 p.m. - 3 p.m. EDT

Register at: https://attendee.gotowebinar.com/register/5698825223810598659

 

HHS Factsheet on Health Coverage for Homeless and At-Risk Youth Now Available

HHS Factsheet on Health Coverage for Homeless and At-Risk Youth

Homeless and at-risk youth are likely to be eligible for health care coverage under the Affordable Care Act (ACA). The ACA vastly simplifies and expands access to affordable health care to most Americans, including low-income and homeless youth, and allows states to expand eligibility for Medicaid. Health coverage under the ACA can help connect young people with supports to address these challenges as well as primary care.

The U.S. Department of Health and Human Services (HHS) has created a factsheet on health coverage for homeless and at-risk youth. This factsheet describes eligibility, what services are covered, and how to sign up. You may access this factsheet at: https://aspe.hhs.gov/sites/default/files/pdf/198441/HomelessHealth.pdf.  Please share with others who connect homeless youth to health care services.

If you have questions, please feel free to reach out to Amanda Benton at [email protected].

 

Now Available: Final Report of the Street Outreach Data Collection Study

The Street Outreach Program (SOP), administered by the Family and Youth Services Bureau (FYSB), Administration on Children, Youth and Families, provides outreach to runaway and homeless youth on the streets or in areas that increase the risk of sexual exploitation with the goal to help young people get off the streets. To that end, the program promotes efforts by its funded grantees to build relationships between street outreach workers and homeless street youth. Grantees also provide support services that aim to move youth into shelter or stable housing and prepare them for independence. Homeless youth also use SOP drop-in centers to shower, eat a hot meal or obtain food coupons, receive hygiene kits, and/or obtain referrals for medical, dental, mental health, or social services.

The aim of the SOP Data Collection Study was to obtain information on service utilization and needs from a subset of homeless street youth being served by a cohort of SOP grantees funded in fiscal year
2010 (data collection occurred in 2013). The goal was to learn about the needs of street youth from their perspective, to better understand which services youth found helpful or not helpful, and to identify alternative services they felt could be useful to them. The SOP Data Collection Study included standardized collection of data from youth served by 11 grantees.

Data were collected from youth via computerassisted personal interviews and focus groups. The participants included street youth served by FYSB’s SOP grantees and street youth who were not currently using services from SOP grantees. The 11 grantee sites were: Austin, TX; Boston, MA; Chicago, IL; Minneapolis, MN; New York City, NY; Omaha, NE; Port St. Lucie, FL; San Diego, CA; Seattle, WA; Tucson, AZ; and Washington, DC.  This report provides a portrait of the young people, ages 14–21, who were experiencing homelessness in areas served by the 11 SOP grantees. The sample is not nationally representative; however the data provide detailed information about the experiences and service needs of the 873 street youth from around the country who participated in the study. The intent is that data from the study will be used to inform service design and policy to better meet the needs of street youth who obtain and access services through street outreach programs.

Access the report here:  https://www.acf.hhs.gov/sites/default/files/fysb/data_collection_study_final_report_street_outreach_program.pdf

 

"Turn up the Focus" on Homeless Youth

The Family and Youth Services Bureau (FYSB) is pleased to announce the release of two items that will "turn up the focus" on homeless youth and strengthen their network of available supports:

  • Television public service announcements (PSAs): We've partnered with the National Runaway Safeline to create a series of videos featuring formerly homeless young people who got the help they needed through FYSB grantees. We'll be distributing these 30- and 60-second PSAs to television networks and stations across the country in an effort to build awareness of 1-800-RUNAWAY, the 24/7 hotline available to young people and adults.
  • A report sharing the experiences and needs of homeless street youth: We've also published the results of our Street Outreach Program Data Collection Study featuring information from 656 homeless young people in 11 cities. That study, completed by the University of Nebraska-Lincoln, found that more than half of participants became homeless for the first time because they were asked to leave home by a parent or caregiver. More than half said they tried to stay at a shelter but it was full. The report also includes a section on implications for policy, practice, and research to connect researchers' findings to tangible improvements needed in available services.

The FYSB Runaway and Homeless Youth Program would like to thank the 11 Street Outreach Program grantees who contributed to the study, as well as the grantees who connected us to the vibrant youth featured in the PSAs.

We hope you'll share these resources in your community to bring attention to the important work that you do.

"Turn up the Focus" on homeless youthhttp://www.hhs.gov/blog/2016/04/12/open-door-and-helping-hand-homeless-young-people.html

30-second PSA:  http://ncfy.acf.hhs.gov/media-center/videos/1-800-runaway-new-public-service-announcements-fysb-and-nrs-30

60-second PSA:  http://ncfy.acf.hhs.gov/media-center/videos/1-800-runaway-new-public-service-announcements-fysb-and-nrs-60

Street Outreach Program Data Collection Study:  http://www.acf.hhs.gov/programs/fysb/resource/street-outreach-program-data-collection-study

 

National Human Trafficking Hotline Database

The Runaway and Homeless Youth Training and Technical Assistance Center (RHYTTAC) would like to invite your organization to submit an application to join the National Human Trafficking Hotline (NHTH) referral database for youth victims of human trafficking. Please click here to access the letter of invitation: http://tinyurl.com/ht-hotline-referral-database.

As you know, runaway and homeless youth are at increased risk and are especially vulnerable to human trafficking situations due both to their age and circumstances. The services you provide make your organization a logical fit to meet the needs of these trafficked youth.

If your organization is interested in being included in the database, we ask that you please complete the National Referral Directory Application, which will be reviewed by NHTH staff. Please click here to access the application: https://forms.humantraffickinghotline.org/4. For more information about the referral database, inclusion criteria, and the questions asked in the application, please read the Guidelines and Expectations document: http://humantraffickinghotline.org/sites/default/files/NHTRC.

 

Now available: Runaway and Homeless Youth New Grantee Orientation Webinar Series

This training is MANDATORY for all organizations receiving new RHY grant awards in 2015; however, all RHY Grantees are strongly encouraged to enroll in this e-learning series. Please complete the webinar series by noon EST on April 15, 2016. RHYTTAC will be providing FYSB a list of organizations with staff who have completed the webinar series at close of business on April 16, 2016.  

Access this e-learning series at: http://rhyttac.training.reliaslearning.com/lib/Authenticate.aspx.

Summary: This webinar series will be beneficial for:

  • Grants management staff and executives responsible for ensuring compliance with RHY Legislation,  FYSB programmatic requirements, and FYSB reporting requirements;
  • Staff responsible for data collection and entering data into RHY-HMIS
  • Staff working directly with RHY
  • All RHY grantee staff unfamiliar with the FYSB RHY Network of Support
  • All grantee staff unfamiliar with the services and supports available through the Runaway and Homeless Youth Training and Technical Assistance Center

The 3 part series includes the following titles:

  • Welcome and Opening Remarks by Commissioner Rafael Lopez (RHYTTAC 133)
  • Runaway and Homeless Youth New Grantee Orientation Training - Part 1: Programmatic Operations (RHYTTAC 134)
  • Runaway and Homeless Youth New Grantee Orientation Training - Part 2: Managing Your Federal Grant (RHYTTAC 135)

Title: Welcome and Opening Remarks by Commissioner Rafael Lopez (RHYTTAC 133)
This short recording is a welcome message from Commissioner Rafael Lopez. After listening to this recording you can begin the 2 part New Grantee Orientation Webinar Series.

Title: Runaway and Homeless Youth New Grantee Orientation Training - Part 1: Programmatic Operations (RHYTTAC 134)
Participants will be provided an overview of the:

  • Family & Youth Services Bureau (FYSB) Organizational Structure
  • Family & Youth Services Bureau (FYSB) Mission and Vision
  • Federal Project Officers
  • Runaway and Homeless Youth Act as Reauthorized in 2008
  • History, Purpose, and Scope of RHY Programs
  • RHY Network of Support

Title: Runaway and Homeless Youth New Grantee Orientation Training Part 2: Managing Your Federal Grant (RHYTTAC 135)
Participants will be provided an overview of the:

  • Office of Grants Management (OGM) Roles and Responsibilities
  • Key Regulations and Administrative References
  • Reporting Requirements
  • Post-Award Activities
  • Useful Resources
  • Grants Management Contacts 

How to Register for RHYTTAC eLearning

Step 1

  • Visit: www.rhyttac.net
  • Scroll down and click on the sign-up link under "RHYTTAC eLearning"
  • Complete the registration form and click "submit".  (The required fields are marked with an *asterisk* and must be completely filled out; this includes the complete agency nameRegistration can take up to 72 hours to complete.)
Step 2
  • Once your registration has been approved, you will receive a confirmation email and be able to enroll in courses.

    To enroll in the "Runaway and Homeless Youth New Grantee Orientation Webinar Series":

    • Visit eLearning at: http://rhyttac.training.reliaslearning.com/lib/Authenticate.aspx  
    • Login
    • Click "Browse Elective Courses"
    • In search box on upper left side of screen type "RHYTTAC 133"
    • Select Enroll
    • In search box on upper left side of screen type "RHYTTAC 134"
    • Select Enroll
    • In search box on upper left side of screen type "RHYTTAC 135"
    • Select Enroll
    • After enrolled in all 3 modules - click on "Back to My Learning"
    • You will see all three modules and will be forced to take the modules in order as we have assigned pre-requisites to access the courses
    • Click on "Take Now" to listen to 133 - once completed you can enter courses "RHYTTAC 134" then "RHYTTAC 135".

    If you have any questions or need assistance, please contact RHYTTAC at [email protected].

 

The “Learning to Upload RHYMIS Data—April 2016” webinar now available.

The “Learning to Upload RHYMIS Data—April 2016” webinar recording is now available on RHYTTAC eLearning.

This webinar recording demonstrates how FYSB RHY grantees will use the new data platform, RHYPoint, to upload their RHYMIS data. The first data transfer will begin April 11 and be open through COB on April 29, 2016. The webinar includes:

  • Changes and lessons learned from 2015 submission period
  • Introduction to requirements for data transfer and why it’s important 
  • Review of required tasks for grantees and HMIS vendors
  • Demonstration of how to upload data and check for data quality
  • Information on available TA resources

To access this webinar, please visit eLearning at:http://rhyttac.training.essentiallearning.com/ and locate webinar “RHYMIS Data Upload Preparation – RHYTTAC137”.

Not signed up for ‪‎eLearning‬? ‎RHYGrantees‬ can sign up at: https://nspn.memberclicks.net/index.php?option=com_mc&view=mc&mcid=form_156285&tmpl=component

 

Home Free Program Expansion

The National Runaway Safeline, with the support of Greyhound Lines, Inc., has expanded the Home Free program eligibility to include victims of sex & labor trafficking and service through age 21. The expansion supports universal recognition that runaway, homeless, at-risk and child welfare adjudicated youth are the highest risk group for exploitation. Expanding eligibility through age 21 further aligns the Home Free program with the service eligibility age ranges of many of the state and federally funded homeless youth housing programs. NRS maintains an extensive nationwide database of trafficking related resources and social service providers.  Below is a letter from National Runaway Safeline's executive director, Maureen Blaha.

Dear Service Provider,

The National Runaway Safeline’s (NRS) mission is to keep America’s runaway, homeless, and at-risk youth safe and off the streets. One way NRS has been working to fulfill our mission is through our family reunification program, HOME FREE. Established in 1995 as a partnership with Greyhound Lines, Inc., NRS has helped over 15,000 youth in crisis reunite with their legal guardians or travel to an “Alternative Living Arrangement” (ALA). ALA options allow youth to identify safe and stable reunification options outside of their nuclear family when appropriate.

In keeping with our mission, through our collaboration with Greyhound Lines Inc., we have expanded the service eligibility for the HOME FREE program to include victims of sex and labor trafficking and to extend the age of eligibility through the age of 21. The HOME FREE program is available 24/7 and is accessed by calling our toll-free hotline 1-800-RUNAWAY (786-2929).

The National Runaway Safeline (NRS) is the sole organization through which a HOME FREE ticket may be issued.

Please see the flyer regarding the HOME FREE guidelines for eligibility. If you have any questions, please call our crisis line at 1-800-RUNAWAY (786-2929) and ask to speak to a crisis services supervisor.
 

Sincerely,

Maureen Blaha
Executive Director

You may view the HOME FREE flyer here:  https://nspn.memberclicks.net/assets/docs/RHYTTAC/hf%20fact%20sheet%20flier%20trafficking%20expansion%20flyer.pdf

 

Runaway and Homeless Youth New Grantee Orientation Training

Runaway and Homeless Youth New Grantee Orientation Training

Objectives:
Participants will learn about: 

  • Family and Youth Services Bureau (FYSB) organizational structure
  • Federal Project Officers and Grants Management Specialists
  • Runaway and Homeless Youth (RHY) Act as reauthorized in 2008
  • History, Purpose, and Scope of FYSB-funded RHY programs
  • RHY Program and Grants Management Office requirements
  • RHY Network of Support

Who Should Attend:
This training is mandatory for all organizations receiving new RHY grant awards in 2015; however, all RHY Grantees are strongly encouraged to participate. 

This webinar will be beneficial for:

  • Grants management staff and executives responsible for ensuring compliance with RHY Legislation, FYSB programmatic requirements, and FYSB reporting requirements;
  • Staff responsible for data collection and entering data into Runaway and Homeless Youth Homeless Management Information System (RHY-HMIS);
  • Staff working directly with runaway and homeless youth;
  • All RHY grantee staff unfamiliar with the RHY Network of Support and;
  • All grantee staff unfamiliar with the services and supports available through the Runaway and Homeless Youth Training and Technical Assistance Center (RHYTTAC).

Date:  March 1, 2016 

Time: 1:00 p.m. EST

Duration: 120 minutes including time for Q&A

Presenters:

  • Federal Project Officers and Program Managers Runaway and Homeless Youth Program - FYSB
  • RHY-HMIS Program Analyst - FYSB
  • Grants Management Specialist - Administration for Children and Families, Office of Grants Management
  • Director of Technical Assistance - RHYTTAC 

Register today at: https://nationalsafeplace.ilinc.com/perl/ilinc/lms/event.pl?int=1

View additional upcoming events by visiting the RHYTTAC calendar at:  http://www.rhyttac.net/event-calendar

 

Spring National Data Upload Process

Please mark your calendars for the Spring National Data Upload Process for all RHY grantees active in FY 2017. The upload process will start on May 8, 2017 and conclude on May 26, 2017. During the upload process, you will be responsible for uploading your RHY-HMIS data from HMIS to the RhyPoint repository for the reporting period of October 1, 2016 - March 31, 2017.

During the upload process, all current FY 2017 RHY grantees will be expected to upload their RHY-HMIS data to RhyPoint, the national RHY-HMIS data repository, for the reporting period of October 1, 2016 - March 31, 2017. Your program should currently be using HMIS to enter youth data, according to the standards found in the HMIS Data Standards Manual (published August 2016) and the RHY Program HMIS Manual (published December 2016). The RHY Program HMIS Manual is intended to clarify the information found in the HMIS manual specific to RHY grantees. Additional information about RHY-HMIS may be found at: https://www.rhyttac.net/rhymis-hmis.

To enable the upload process, your organization will need to identify one person per grant to upload the data into the RhyPoint repository. Additional users may receive a data completeness/quality report summarizing the data you had uploaded, but only one person should log in to RhyPoint to perform the upload. You will receive an e-mail from your Federal Project Officer requesting the name and contact information for the person responsible for the upload per grant. 

Special Notice to BCP Grantees: BCP grantees which provide services to youth who do not stay in a shelter overnight need to collect the data in a "BCP-prevention" project in HMIS. This includes street-based services, home-based services for families with youth at risk of separation from the family, and drug abuse education and prevention services that are supported through RHY grant funding. If your program offers these kinds of services and is not collecting data in HMIS in a separate "BCP-prevention" project, please contact your HMIS lead and request to have a prevention project set-up as soon as possible. These data is crucial to understanding the full extent of services offered by BCP grantees.

FYSB plans to provide an in-depth training webinar on the upcoming upload process in April and additional written guidance prior to the upload. In addition, FYSB will provide additional training webinars for each program type (SOP, BCP, and TLP/MGH) to provide additional guidance on the RHY-HMIS data collection process.

For any questions or issues related to the RHY grant program data reporting requirements, please contact your Federal Project Officer or the RHY-HMIS help desk at [email protected]

For any issues related to your HMIS software, please contact your HMIS lead for assistance.

 
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