RHY News

It's time to start planning for National Runaway Prevention Month!

"National Runaway Prevention Month (NRPM) is spearheaded each year by the National Runaway Safeline (NRS), the federally designated communication system for runaway and homeless youth, and National Network for Youth (NN4Y). The goals of NRPM are two-fold:

1. To raise awareness of the runaway and homeless youth crisis and the issues that these young people face
2. To educate the public about solutions and the role they can play in ending youth homelessness

NRPM began in October of 2002. President Bush hosted the landmark White House Conference on Exploited and Runaway Children, where leaders from across the country convened to discuss issues and challenges related to the runaway and homeless youth crisis. What was once known as National Runaway Prevention Week was thus expanded into a month-long prevention and awareness campaign.
Over the years, members of Congress have taken steps to commemorate National Runaway Prevention Month (NRPM); supporting and recognizing its goals and ideals by introducing both House and Senate Resolutions. Proud sponsors of NRPM resolutions have included Rep. Judy Biggert (R-IL), Rep. Ruben Hinojosa (D-TX), Rep. Jon Porter (R-NV), Rep. Steve Israel (D-NY), Sen. Patty Murray (D-WA), Sen. Susan Collins (R- ME), Sen. Orrin Hatch (R- UT), Sen. Richard Shelby (R-AL) and Sen. Blanche Lincoln (D-AK).

The theme of NRPM 2016 is “Friends Helping Friends.” This theme is designed to communicate how youth, parents, family members and educators are hearing about the National Runaway Safeline. While the majority of our callers do hear about us online, there is a large portion of callers that hear about us through a friend or an acquaintance, who is assisting the youth through their situation. A youth will typically trust a friend enough to talk about their problems. A friend is there to support, listen and care."

To read more about NRPM and to plan how you can help raise awareness, please check out the tool kit at: http://www.1800runaway.org/wp-content/uploads/2015/05/NRPM-2016-ToolKit-and-Messaging-Guide-1.pdf

 

Collecting and Uploading RHY Data in HMIS

Knowing Our Youth:  Collecting and Uploading Runaway and Homeless Youth Data in HMIS

Who should attend:  Program and/or other staff from FYSB RHY Grantee agencies that are responsible for submitting RHY data extracted from HMIS. We recommend up to two participants per grantee. Space is limited, so it's important to register promptly.

Who is presenting:  The lead presenters are FYSB/HHS staff overseeing the RHYMIS program along with RHYMIS technical assistance providers from AIR and Bowman Systems.

What it is:  This one-hour webinar will provide an overview on how/what/and why we collect RHY data, expectations for the November 2016 upload, RHYPoint login process and data quality reports,  and an introduction to the soon to be released public RHYMIS reporting dashboard.   Specifically the webinar will address:

Overview of RHYMIS data collection to date

  • Changes from April/May 2016 submission period
  • Review of required tasks for grantees and HMIS vendors
  • October 2016 testing period for HMIS vendors
  • Data Quality (Reports and Best Practices)
  • On-line RHYMIS TA Service Desk
  • Demonstration of how to upload data and check for data quality
  • Introduction of the new RHYMIS Dashboard
  • New available RHYMIS TA resources

When is it:  Thursday, September 22, 2016 at 2:00 p.m. - 3:00 p.m. EDT

Register at: https://attendee.gotowebinar.com/register/7875154554707819265

What to do if you cannot attend:  This webinar will be recorded and available online.

 

Next Week: Three Facilitated Webinars

Data, evaluation, outcomes, and reporting are expectations for all funded programs. RHYTTAC is bringing together an experienced grantee and an evaluation expert from the University of Tennessee to share their experiences and insights when it comes to evaluating programs, measuring outcomes, and learning lessons along the way. From these experts, participants will learn some key concepts in evaluating programs, measuring outcomes, and interpreting data for RHY-funded programs. Potential barriers will be discussed, along with solutions to those barriers. Participants will have the opportunity to ask the presenters questions in a question-and-answer forum.

Objectives:

  1. To provide participants with key concepts and ideas involved with program evaluation.
  2. To provide participants with an understanding of their data, along with strategies to work with that data and evaluate outcome achievement.
  3. To provide participants with a real-life example of potential barriers and solutions to measuring outcomes.
  4. To provide participants with access to resources to aid in the impact of evaluations.

‚ÄčPresenters:

  • Maryanne Lynch Cunningham, Interim Director, University of Tennessee College of Social Work
  • Katie Doyle, Executive Director, Ozone House Youth and Family Services

When: 
Tuesday, July 26, at 3 p.m. EDT

Register:
https://nspn.adobeconnect.com/rhyttac2016measure/event/event_info.html

Facilitated Webinar: "ED - HHS Collaboration in Support of Disconnected Youth: An Introduction to Student Service"

This webinar will present an overview of the programs administered by Student Service. Student Service is a division of the Office of Postsecondary Education at the U.S. Department of Education. The programs administered by Student Service are the Federal TRIO programs, the Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) program; the Child Care Access Means Parents in School (CCAMPIS) program; and the Graduate Assistance in Areas of National Need (GAANN) program.

Listeners will learn about the programs, including how to locate projects funded in their local areas. Information will also be provided on the partnership between the Family & Youth Services Bureau and Student Service to promote positive educational and related outcomes for disconnected youth.

Presenters:

  • Tanisha Hamblin-Johnson, Management and Program Analyst, Student Service, Office of Postsecondary Education, U.S. Department of Education
  • Tameika Holly, Grants Management Specialist, Student Service, Office of Postsecondary Education, U.S. Department of Education
  • Catherine St. Clair, Management and Program Analyst, Student Service, Office of Postsecondary Education, U.S. Department of Education
  • Brandon Webber, Grants Management Specialist, Student Service, Office of Postsecondary Education, U.S. Department of Education 

When: 
Wednesday, July 27, 1:00 p.m. EDT 

Register:
https://nspn.adobeconnect.com/rhyttac2016doe2/event/event_info.html

Facilitated Webinar - Culture of Care Part IV: "How Leaders Can Improve Effectiveness by Improving Their Organizations' Cultures and Climates: Effective Facilitation and Team Meeting Tools"

This webinar will cover the second half of "Effective Facilitation and Team Meeting Tools." Positive change requires leaders to use tools and techniques that move the process forward. Participatory leadership skills and key meeting and team tools will be introduced across two webinar sessions. Materials will be provided for participants to use with their staff to plan and achieve positive change.

Presenter:

  • Anthony L. Hemmelgarn, PhD, Lead Consultant and Trainer, Children's Mental Health Services Research Center and ARC Institute

When: 
Thursday, July 28, at 3 p.m. EDT 

Register:
https://events-na2.adobeconnect.com/content/connect/c1/954049953/en/
events/event/shared/default_template/event_landing.html?sco-id=966137599&_charset_=utf-8

 

Request for Statements of Interest for the National Advisory Committee on the Trafficking of Children and Youth

Request for Statements of Interest for the National Advisory Committee on the Trafficking of Children and Youth in the United States (Deadline: July 20)

The Administration for Children and Families within the U.S. Department of Health and Human Services announces an opportunity to advise the Secretary and the Attorney General on practical and general policies concerning improvements to the Nation's response to the trafficking of children and youth in the United States.  The National Advisory Committee on the Trafficking of Children and Youth in the United States (Advisory Committee) is authorized by the Preventing Sex Trafficking and Strengthening Families Act of 2014 (P.L. 113-183).

To be considered for participation in the Advisory Committee, please submit a completed Statement of Interest form by 5:00 PM EST on July 20, 2016.  The Statement of Interest Form, resume, and optional letters can be emailed to [email protected].  Please contact Kate Cooper at 202-205-4554 with questions.

Learn more about this opportunity at:  http://www.acf.hhs.gov/programs/endtrafficking/forms

 

Call for Poster Session Presentations for the 2016 National RHY Grantees Conference Now Open

On behalf of the Family & Youth Services Bureau (FYSB) and the 2016 National Runaway and Homeless Youth Grantee Conference Planning Committee, the Runaway and Homeless Youth Training & Technical Assistance Center (RHYTTAC) invites you to submit a Poster Session Presentation for consideration for inclusion at this year's conference.

The Poster Session Presentation will highlight quality, innovative, and relevant programming in a format of poster board displays. Each selected agency will have a table and provided tri-fold poster board display. The Poster Session venue provides the opportunity for RHY grantees to share promising and best practices from their programs in a format that encourages informal sharing of experience, expertise, and lessons learned.  

The deadline for submitting a Poster Session Presentation application is June 30, 2016. 

The conference will be held November 15 - 17, 2016, in St. Petersburg, Florida.  For more information and an application to be considered for a display, please visit https://nspn.memberclicks.net/index.php?option=com_mc&view=mc&mcid=form_218934.  

If you have any questions, please contact Stacy Meadows at 502.635.3660, [email protected]; or Mark Wolf at 865.382.6648, [email protected].

 

2016 National RHY Grantees Conference Call for Presenters

On behalf of the Family and Youth Services Bureau (FYSB) and the 2016 National Runaway and Homeless Youth Grantee Conference Planning Committee, the Runaway and Homeless Youth Training and Technical Assistance Center invites you to submit a workshop proposal for consideration for this year's National RHY Grantees Conference.  The conference will be held November 15-17, 2016 in St. Petersburg, Florida and will feature 40 workshop trainings of 90-minute duration.  RHYTTAC is seeking relevant topics that will be of most benefit to a wide variety of grantees. The deadline for submitting proposals is June 10, 2016. 

FYSB and the Conference Planning Committee appreciate your willingness to share your experience and expertise with fellow grantees.   Please share this call for presenters with your colleagues in the field, especially those who you believe would be valuable additions to the conference training experience.  If you have any questions, please contact Kim Frierson at 502-635-3660, [email protected], or Mark Wolf at 865-382-6648, [email protected].

Submit your proposal at:
https://nspn.memberclicks.net/index.php?option=com_mc&view=mc&mcid=form_218582

 

Changes to the Technical Requirements for RHY-HMIS Data Submission

Dear RHY Grantees,

We are nearing the end of the RHY-HMIS data submission. The deadline to submit RHY data is 8 p.m. EDT Friday, May.

As a reminder, we have significantly changed the technical requirements for submission, so that most attempted uploads should succeed. All submissions must still meet the following requirements: 

  1. The file uploaded must be a .zip file
  2. The file must have at least one client entered
  3. Name and social security number fields MUST be hashed
  4. No subfolders in the .zip file (just the .csv files), the system will not accept your file if any of these conditions are not met.

Some additional notes:

  • Data should be entered into your local HMIS for the period 10-01-2014 through 03-31-2016. You generate the RHY export file using your HMIS.  Then upload the .zip file into RHYPoint at www.RHYMIS.net
  • If you already submitted data and you received a Data Quality report, you are all set and do not need to submit again (nor do you have to upgrade your data quality issues at this point). 
  • If you have user/password issues, of any other TA issue, please submit a TA request at www.RHYMISServiceDesk.net.

Thank you!

Family & Youth Services Bureau

 

RHYPoint Portal Reopened

Dear Runaway and Homeless Youth (RHY) Grantees:

Thank you for your patience as we made critical changes to the RHYPoint portal.

As of 9:30 a.m. EDT on April 29, 2016, we have reopened the RHYPoint portal. RHYPoint will continue to remain open to accept data uploads until May 6, 2016 at 8:00 p.m. EDT. 

As a reminder, all active, current RHY grantees are required to upload their data in zipped CSV files that have been hashed for RHY. The period of submission for RHY data should be from October 1, 2014 through March 31, 2016.

If you have already submitted your data to RHYPoint AND have received a Data Quality/Completeness Report, then you do not have to submit again. Your data have been received and no further action is needed by you.

Please contact www.RHYMISServiceDesk.net if you require assistance with your upload.

Below is a summary of the changes we made:

  1. All submissions that contain client-level data that have been appropriately hashed will be accepted. You will need to resubmit your data if it was sent with the incorrect CSV file and was not hashed, as it contains personally identifiable information (first, middle, or last name or Social Security fields).
     
  2. All submissions must contain hashed client level records and enrollments. If your files do not contain these, they will not be accepted. 
     
  3. You will no longer receive a long, detailed data quality report the day after submission. You will instead receive a simplified Data Completeness/Quality report if the file you submit meets all CSV 4.1 specifications. We will also send you a confirmation e-mail stating that we have received your data.

Thank you again for all your efforts,

The Family and Youth Services Bureau (FYSB)

 

RHYPoint Upload Submission Period Temporarily Suspended

Dear Runaway and Homeless Youth (RHY) Grantees:

Thank you to those of you who have uploaded your RHY data into RHYPoint, those of you who are attempting to do so, or those who have been preparing to do so.  We know for many grantees who have tried to upload data this has been a challenge and many grantees have yet to attempt to upload data. We apologize for the inconvenience this may have caused you.

In response to the challenges that many grantees are encountering, are working to simplify the submission process in order to substantially increase the number of successful submissions.  We are positive this will work to your benefit by reducing the number of attempts to upload your files.  However, in order to accomplish this, we will need to temporarily suspend all activities to RHYPoint.

(1)  The RHYPoint Upload submission period will be temporarily suspended starting this afternoon, Monday, April 25, at 5:00 p.m. EDT for 3-5 days to make these changes. We will send a follow-up message as soon as RHYPoint opens again, but no later than Friday, April 29.

(2)  Once RHYPoint is reopened, the RHYMIS/HMIS data submission period will be extended to Friday, May 6, 2016, 8:00 p.m. EDT.

  1. We are changing RHYPoint so all submissions that contain client level data (which has been appropriately hashed) will be accepted. You will need to resubmit your data if it contains names or Social Security numbers or if your files do not contain any client records. If there are errors or omissions in your export, they will not stop our acceptance of your data.
     
  2. You will no longer receive a long-detailed data quality report the day after submission. You will only receive a simplified Data Completeness/Quality report (see attached example of revised reports - a report that has been accepted and a report that has the wrong project type) if the file you submit meets all CSV 4.1 specifications. However, you will not be adversely affected if you do not receive a Data Quality report. We will e-mail you a confirmation e-mail stating that we have received your data regardless of whether you receive a Data Completeness/Quality report.      
     
  3. If you have already submitted your data to RHYPoint AND have received a Data Quality/Completeness Report, then you do not have to submit again. Your data have been received and no further action is needed by you.
     
  4. If you have not submitted yet, please remember all RHY funded projects are required to submit data to RHYPoint.  Please contact www.RHYMISServiceDesk.net if you have questions.

As always if you have additional questions or need support regarding RHYMIS/HMIS, please submit a TA question/issue to the RHYMIS Online Service Desk: www.RHYMISServiceDesk.net.

Thank you for all your efforts,

The Family and Youth Services Bureau (FYSB)

RHY Data Submission Report - v1 Error message

RHY Data Submission Report - v1 Submission accepted

 

RHYMIS/HMIS Data Upload Q&A Conference Call Recording Available

Runaway and Homeless Youth Program:
RHYMIS/HMIS Data Upload Questions and Answers Conference Call

Objectives:
Participants will: 

  • Hear an update on the Spring 2016 RHYMIS National Data Upload
  • Have the opportunity to ask questions and present challenges about the upload

Who Should Review:
This call is open to all RHY grantees who will be uploading RHYMIS data for the ongoing Spring Data Upload period from April 11, 2016 to April 29, 2016.

This webinar will be beneficial for:

  • Staff responsible for data collection and entering data into the Runaway and Homeless Youth Homeless Management Information System (RHY-HMIS);
  • All RHY grantee staff who have questions or concerns about the upload process.

Duration: 60 minutes including time for Q&A

Presenters:

  • Peter Nicewicz, Runaway and Homeless Youth Program Analyst, Family and Youth Services Bureau (FYSB), HHS
  • Telisa Burt, Social Science Research Analyst, Office of Data, Analysis, Research, and Evaluation (ODARE), HHS
  • John McGah, Senior Associate, The National Center on Family Homelessness, American Institutes for Research (AIR)
  • Candice Hacker, Industry Compliance Officer, Bowman Systems
  • Daniel Darnell, Project Manager, Bowman Systems

 

Review today at: https://www.youtube.com/watch?v=OTB-eoAgxso&feature=youtu.be

 
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